Going International: Making Time Zones Work for Your Bid Team
At BidVantage, we’re technically an international partnership. Our main partners are based in Nottingham and the Perth Hills of Western Australia, and while most of our associates are in England, we also have team members in European countries. And you know what? It works…surprisingly well.
The 9–5: Reliable Until It Isn’t
A traditional 9–5 schedule, whether remote or in-office, offers structure and predictability. It works… until it doesn’t. When a bid crunch hits, the dependable rhythm often gives way to late nights, weekend work, and a team running on caffeine and stress. But does it really have to be this way?
Spreading the Pain (and the Productivity)
We’re not saying every team needs a bid writer in Australia, but having one has certainly helped us. As the sun rises in Perth, our writer is already working while the UK sleeps. No distractions, no meetings, no inbox chaos, just focused progress on whatever was handed over the night before.
Then, as the UK wakes up, the baton is passed. The UK team picks up where the Australian writer left off, reviewing, refining, or continuing the work. It’s like getting double the time without burning anyone out.
The result? More time, less stress, and only a mild amount of jealousy over how warm it always seems to be in Australia.
Making It Work
The key to making this international model successful? Communication.
Daily handovers: We check in at 8/9am UK time every day, even if it’s just for five minutes. It keeps everyone aligned and ensures nothing falls through the cracks.
Smart scheduling: Important internal or client meetings are held in the UK morning so our Australian colleague can join. If that’s not possible, we record or transcribe the session, so nothing is missed.
Clear expectations: Everyone knows their role, their deadlines, and how to hand over work effectively.
Conclusion: Use It When It Makes Sense
Working across time zones isn’t for every team or every bid. But when used strategically, especially with external resources, it can be a game-changer. Just remember: it only works if communication is high and handovers are tight.
Going international isn’t just about geography, it’s about working smarter, not harder.